NEW CONTRACTOR & SERVICE VENDOR 

REGISTRATION INSTRUCTIONS

All the following information must be submitted before a purchase order is issued.  

• Current W-9 – required for all vendors
• Contact Sheet – required for all vendors
• Print out from Sunbiz.org with “active” status – required for all vendors with a primary location in Florida
• E-Verify Certification – required for all vendors who have a contract or agreement with the City

• Certificate of Liability Insurance - required for all vendors who will be on-site at any City facility

PROCEDURE FOR PURCHASES

All purchases require a purchase order to be issued before any product is ordered or service is started. 

Invoices sent for payment should have the PO number on the invoice.

Invoices should be either emailed to finance@palatka-fl.gov or sent to the mailing address below:

City of Palatka – Finance
201 North Second Street
Palatka, FL 32177

Public Invitation to Bid, Request for Proposals and Request for Qualifications shall be advertised on the City website.  This will apply to commodities or contractual services (which include professional services) that cost more than $25,000, and construction that cost more than $200,000. Maintenance agreements and single-source items are exempt.  State contract pricing will not have to go out for bid as long as local merchants are afforded an opportunity to bid.   Vendors wishing to receive email or text alerts for future ITB, RFP and RFQ solicitations can register on the City website at https://palatka-fl.gov/list.aspx

If you have questions or need additional information, please contact Finance at  386-329-0100