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Purpose of the Purchasing Policy

The purpose of this Purchasing Policy is to serve as the approved source of instruction on purchasing policies and procedures for the purchase, procurement, and acquisition of goods and/or services. It also serves as the official reference document on purchasing questions and issues. 

Applicable Laws, Regulations, and Rules

Compliance with City of Palatka Ordinances, Florida Statutes, the Florida Adm;nistrative Code, Federal Procurement Regulations, and the Uniform Commercial Code, when and where applicable, with compliance with the strictest of the rules that pertain, is made a specific requirement of all procedures covered in this policy even though they may not be stated specifically. If a cooperative agreement has stringent rules and regulations, City will follow when and where applicable, with compliance with the strictest of the rules that pertain, is made a specific requirement of all procedures covered in this policy even though they may not be stated specifically. 



All the following information must be submitted before a purchase order is issued.  

  • Certificate of Liability Insurance - required for all vendors who will be on-site at any City facility


All purchases require a purchase order to be issued before any product is ordered or service is started. 

Invoices sent for payment should have the PO number on the invoice.

Invoices should be either emailed to or sent to the mailing address below:

City of Palatka – Finance
201 North Second Street
Palatka, FL 32177

Public Invitation to Bid, Request for Proposals and Request for Qualifications shall be advertised on the City website.  This will apply to commodities or contractual services (which include professional services) that cost more than $25,000, and construction that cost more than $200,000. Maintenance agreements and single-source items are exempt.  State contract pricing will not have to go out for bid as long as local merchants are afforded an opportunity to bid.   Vendors wishing to receive email or text alerts for future ITB, RFP and RFQ solicitations can register on the City website at

If you have questions or need additional information, please contact Finance at  386-329-0100

  1. Palatka FL Homepage

Contact Us

  1. City of Palatka
    201 N 2nd Street
    Palatka, FL 32177
    Phone: 386-329-0100
    Fax: 386-329-0106
  1. Notices:

    Public Records Custodian Information per Chapter 119, Florida Statutes, the office of the City Clerk serves as the custodian of public records for the City of Palatka, where official records are routinely generated, transmitted, received, and maintained. The following information provides details about the location and contact information for record requests:  Address: 201 N. 2nd Street, Palatka, FL 32177 Phone: (386)329-0100 Email the City Attorney at . For inquiries related to Police Department Records, please contact: Palatka Police Department, 110 N. 11th Street, Palatka, FL 32177 (386)  329-0115  or

    Florida Public Records - Email Address Disclosure. Please be aware that, Under Florida law, e-mail addresses are public records.  If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity.  Instead, contact this office by phone or in writing.

    City of Palatka Fair Housing Advocate. The City of Palatka is committed to fair housing practices. If you believe you have experienced discrimination, you have the option to file a housing discrimination complaint using the following contact information: Toll-Free: (800) 669-9777 TTY: (800) 927-9275 Local Contact: City Manager - (386) 329-0100

    City of Palatka Equal Employment Opportunity Advocate. The City of Palatka promotes equal employment opportunities and discourages discrimination. If you have questions or concerns about equal employment opportunities or suspect discrimination, please reach out to the City's Human Resource Department at Phone:(386) 329-0100

    City of Palatka Section 504/ADA Compliance Advocate

    The City of Palatka is committed to compliance with Section 504 of the Rehabilitation Act and the Americans with Disabilities Act (ADA). If you believe you have encountered discrimination in this regard, please contact the City's Human Resource Department by email Phone: (386) 329-0100

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