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Single/ Sole Source purchases


It shall be the policy of the City that single/sole source purchases shall be permissible in instances where the conditions and circumstances necessitate the need for a particular product or service, which is available only from one vendor.


1. Purchases of goods or services from a single/sole source are exempt from competitive procurement requirements upon approval of a single/sole source purchase request.

2. Single/ sole source purchases may be requested when any of the following apply:

a. Only one product or service will produce the desired results and that product or service is, available from only one vendor.

b. The product or service is a component, repair, replacement part, or service on or for existing equipment for which no commercially available substitute exists and the product or services can only be purchased from the manufacturer or its sole distributor.

c. Additional unanticipated goods or services are needed to complete an ongoing task.


The Finance Director, upon consultation with the City Attorney, has the authority to approve or deny the single/sole source purchase requests.

Market Research

The Finance Director will also attempt to contact the manufacturer of the product to identify vendors that can supply the product.

1. If there are no submittals received and no other vendors were located by the Finance Director, the Finance Director may authorize the single/sole source purchase.

2. If submittals are received, the Finance Director and user department will review them. If, after the review, the decision is made that no submittals meet the specific requirements, the Finance Director may proceed with the sole source purchase. If it is found that the information submitted indicates that the product or service requested can be provided by other vendors, an invitation to bid or request for proposals will be issued.

  1. Palatka FL Homepage

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  1. City of Palatka
    201 N 2nd Street
    Palatka, FL 32177
    Phone: 386-329-0100
    Fax: 386-329-0106
  1. Notices:

    Public Records Custodian Information per Chapter 119, Florida Statutes, the office of the City Clerk serves as the custodian of public records for the City of Palatka, where official records are routinely generated, transmitted, received, and maintained. The following information provides details about the location and contact information for record requests:  Address: 201 N. 2nd Street, Palatka, FL 32177 Phone: (386)329-0100 Email the City Attorney at . For inquiries related to Police Department Records, please contact: Palatka Police Department, 110 N. 11th Street, Palatka, FL 32177 (386)  329-0115  or

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