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Procedures for the procurement of goods and services

A. General Procedures

The following procedures shall govern the procurement of goods and services.

1. No employee has the authority to order the purchase of any goods or services or make any contract without prior written authorization of the City Commission under Section 8 General Authority. Any purchase order or contract made contrary to this restriction and the provisions of this Purchasing Policy shall not be approved and the City shall not be bound thereby.

2. Materials are not to be received and no work or services are to be authorized or commenced prior to having a fully executed contract or purchase order.

3. No contract, purchase, or group of requisitions shall be subdivided to avoid the competitive procurement requirements contained herein.

4. Acceptance of gifts or gratuities is prohibited. No employee shall become obligated to any vendor and shall not conduct a City transaction from which they may personally benefit.

5. No employee of the City shall obligate the City when or if that employee m3y derive income or benefit, other than those provided as remuneration from the City for their employment.

6. No employee shall either directly or indirectly purchase, rent, or lease any realty, goods, or services for the City from any vendor of which the employee, employee's spo..1se, or child is an officer, partner, director, or proprietor or in which the employee, employee's spouse, or child has a material interest.

7. No employee or their family may receive any benefit from any contract or purchase made by or on behalf of the City unless the benefit is available to all City employees or families.

B. Requisitions

1. Authority- Authorization to access the City's requisition system will only be given to employees approved by their Department Director.

a. The requisition/ purchase order process includes the following levels of review and approval:

(i) Approved requisitioner for the Department: Responsible for ensuring that sufficient funds exist within the account and project (if applicable) and to ensure that the appropriate procurement method has been followed and that all required documentation is obtained and attached to the requisition.

(ii) Department Director Review and Approval: Responsible for certifying that sufficient funds exist within the account and project (if applicable) and authorizing the expenditure for the purchase.

  1. Palatka FL Homepage

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  1. City of Palatka
    201 N 2nd Street
    Palatka, FL 32177
    Phone: 386-329-0100
    Fax: 386-329-0106
  1. Notices:

    Public Records Custodian Information per Chapter 119, Florida Statutes, the office of the City Clerk serves as the custodian of public records for the City of Palatka, where official records are routinely generated, transmitted, received, and maintained. The following information provides details about the location and contact information for record requests:  Address: 201 N. 2nd Street, Palatka, FL 32177 Phone: (386)329-0100 Email the City Attorney at . For inquiries related to Police Department Records, please contact: Palatka Police Department, 110 N. 11th Street, Palatka, FL 32177 (386)  329-0115  or

    Florida Public Records - Email Address Disclosure. Please be aware that, Under Florida law, e-mail addresses are public records.  If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity.  Instead, contact this office by phone or in writing.

    City of Palatka Fair Housing Advocate. The City of Palatka is committed to fair housing practices. If you believe you have experienced discrimination, you have the option to file a housing discrimination complaint using the following contact information: Toll-Free: (800) 669-9777 TTY: (800) 927-9275 Local Contact: City Manager - (386) 329-0100

    City of Palatka Equal Employment Opportunity Advocate. The City of Palatka promotes equal employment opportunities and discourages discrimination. If you have questions or concerns about equal employment opportunities or suspect discrimination, please reach out to the City's Human Resource Department at Phone:(386) 329-0100

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    The City of Palatka is committed to compliance with Section 504 of the Rehabilitation Act and the Americans with Disabilities Act (ADA). If you believe you have encountered discrimination in this regard, please contact the City's Human Resource Department by email Phone: (386) 329-0100

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