Permit Requirement: All special events within the city's limits must obtain a special event permit. These events must adhere to the guidelines outlined in this article and comply with the terms, conditions, and requirements specified in the issued permit.
Applicant: The person or entity applying to hold a special event is responsible for adhering to the permit's terms and the requirements outlined herein.
Attendance: Attendance numbers are calculated using historical data. If no historical data is available, a minimum "attendance fee" will be assessed.
Booth: A stand used for selling goods or hosting games and entertainment activities associated with the special event.
City Commission: Elected officials representing Palatka residents who have the authority to approve or deny special events, road closures, and variances related to noise, alcohol, and other Municipal Code regulations.
City Manager: The chief administrator appointed by the City Commission, responsible for reviewing event applications as recommended by the Special Events Coordinator and Committee.
City Sponsored Event: Events sponsored by the city, exempt from fee requirements but subject to procedural guidelines.
Classification: Events are categorized based on their potential impact on Palatka residents and city services. The Special Events Coordinator assigns classifications using specific criteria.
Class A Special Events: Events designed to attract a minimum of 1,000 attendees, including fishing tournaments and regattas with over 100 boats. Specific operating hours and sound restrictions apply.
Class B Special Events: Events designed to attract more than 100 but less than 1,000 attendees, including certain fishing tournaments and regattas. Operating hours and sound restrictions are outlined.
Class C Special Events: Events with 100 or fewer attendees, potentially using city-owned or controlled property. Operating hours and sound restrictions are defined.
Day: A 24-hour period starting at 12:01 a.m.
Exemption: Certain events, like Christmas parades, Fourth of July fireworks displays, and Veterans Day ceremonies, are exempt from city fee requirements but still must adhere to other provisions.
Fees: Charges associated with an event, with details listed in the Code of Ordinances.
Historically Recurring Event: An event held annually on or around the same date.
Public Property: Any property, including streets, sidewalks, and facilities, owned or controlled by the city.
Special Event Definition: A special event includes public or private gatherings within the city that are expected to exceed on-site parking capacity, necessitating additional city services such as police, traffic control, and emergency services. It also encompasses events with amplified sound, fireworks, temporary structures on city property, or activities affecting neighboring areas.
Examples of Special Events:
Events with alcohol sales
Events with vendors
Arts and craft shows
Concerts (low impact or amplified sound)
Events with multiple stages
Festivals and fishing tournaments
Food and beverage service
Fundraising concessions for recognized charities
Public safety and public works services
Special Events Committee: Comprising the Special Events Coordinator and relevant city department representatives, this committee assesses the impact of Class A and may convene for Class B events. It advises the Special Events Coordinator but lacks approval authority.
Special Events Coordinator: Appointed by the City Manager, this role manages event permit applications, approvals, and their impact on city services. It acts as a liaison between applicants and the Special Events Committee and keeps the City Manager/City Commission informed of upcoming events.
Vendor/Concession/Business: Any entity or individual providing goods or services for profit or managing activities related to a special event.
Waiver: To exempt from a requirement or release from responsibility.